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Why IMS is Crucial to Law Firms and Practices

Thursday, April 09, 2015
Contracts. Cases. Client records.
Here at IMS we know that lawyers and their paralegals have a lot of paper to keep track of.  This can get frustrating and overwhelming when there is so much other work to be done.  What if the process of filing was streamlined and simple and you could eliminate the file cabinets and excess paperwork?  Information Management Solutions can make that happen.  Let IMS make your firm part of the paperless office movement and increase your employee's productivity. IMS offers a legal document management system that provides a secure, easy to use and affordable solution for organizing, managing and tracking the important documents, information and processes typical in a legal practice or law firm.

IMS provides:

Support for any Type of Legal Document
All types of legal documents and information is supported including forms, client records, case files, contracts, pleadings, depositions,
resolutions, legal research, and so on. Business documents associated with the day-to-day operations of the practice can also be managed and tracked.
Email and paper documents are seamlessly supported, including integrated scanning with OCR (Optical Character Recognition) for 
generating “full-text” searchable PDF files.

Instant Location of the Right Document When Needed

Once stored in IMS all documents are indexed and searchable for instant retrieval, and access to the "right" document is assured due to IMS' integrated 
version history that always provides access to the most up to date version, as well as older versions, should they be needed. IMS eliminates the need for chaotic and hard to manage Windows folders with a flexible method of classifying and organizing documents by any property or tag, such as client, matter, case, date, etc. Any property can be defined and tagged to any type of document. No more searching for where to save a file, just save to the vault and tag.

A Secure Legal Document Repository Accessible Anytime, Anywhere

IMS provides the ability to easily set up permissions by document to ensure access only by authorized personnel.  Permissions can be set on an individual basis or by groups, such as "Visible Only to Partners" or "Read-Only to Everyone, Editable by Management," with support for Microsoft Active Directory. IMS also maintains a complete log and audit trail making it easy to view and verify all document activity. Remote access is supported should a document be needed when out of the office, and documents can be accessed offline even when no Internet access is available.

Automate Document Review and Approval Processes and Eliminate Paper

Improve efficiency and productivity by letting IMS automate important processes such as contract review and approval and case filings, with policies, 
assignments and notifications for deliverables, deadlines and legal obligations. Replace bulky filing cabinets and inefficient manual processes 
associated with handling paper documents with automated scanning, classification and workflow for dramatic improvements in productivity.

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